Effective Date: 10/24/2025 Last Updated: 10/24/2025

1. Introduction

• This Privacy Policy explains how West Viginia Sports Promotions, Inc, and WV Toughman (“we,” “us,” or “our”) collects, uses, and protects your personal information when you visit https://wvtoughman.com (the “Site”), register for an event, or otherwise interact with us online or offline. By using our Site or submitting personal information, you agree to this Privacy Policy. If you do not agree, please do not use the Site.

2. Information We Collect - We collect the following types of information:

• 2.1 Information You Provide
  • Contact details: Name, phone number, email address, mailing address.
  • Registration details: Date of birth, emergency contact, experience level, weight class, or other data necessary to enter an event.
  • Payment details: If you pay entry fees online, payment information is processed securely by our payment processor—we do not store credit card numbers.
  • Communications: Any messages, emails, or text responses you send to us.
  • Contest submissions: If you enter a contest, sweepstakes, or giveaway, additional details may be collected (see Section 7).
• 2.2 Information Collected Automatically
  • Usage data: IP address, browser type, operating system, referring pages, and pages visited.
  • Cookies & tracking: We use cookies and similar technologies to improve functionality, personalize your experience, and analyze traffic. You may disable cookies in your browser settings.

3. How We Use Your Information

• We use your personal data to:
  • Process event registrations and payments.
  • Send confirmations, event details, and updates.
  • Communicate important announcements, safety information, or schedule changes.
  • Send promotional texts or emails (only if you consent).
  • Respond to inquiries or customer service requests.
  • Improve our Site and event operations.
  • Enforce our Terms & Conditions and comply with applicable laws.

4. Text Messaging & Email Communication

• By registering or submitting your contact information, you consent to receive event-related emails and text messages from us.
  • Message frequency varies by event. • Standard text and data rates may apply. • You may opt out at any time by replying STOP to a text message or by using the unsubscribe link in our emails. • Even if you opt out of marketing, we may still send important administrative or transactional messages (for example, about your event registration).

5. Data Sharing & Disclosure

• We do not sell or rent your personal information.
  We may share information only in these limited circumstances:
  1. Service Providers: With vendors who help us run events, send messages, or process payments (they may use data only as directed by us).
  2. Contest Entries: If you explicitly enter a contest or sweepstakes that states your information will be shared for prize fulfillment or sponsor contact.
  3. Legal Requirements: If required by law, regulation, subpoena, or court order.
  4. Business Transfers: If WV Toughman merges, sells assets, or reorganizes, your data may transfer as part of that transaction.

6. Data Retention & Security

• We retain personal information only as long as necessary for event administration, legal compliance, or legitimate business needs. We use reasonable technical and administrative safeguards (encryption, secure servers, limited access) to protect your data. However, no system is 100 % secure; you use the Site at your own risk.

7. Contests & Promotions

• If you enter a special promotion, sweepstakes, or contest, additional terms may apply. Those rules will explain what data is collected, how it’s used, and whether it’s shared with sponsors or partners. Participation in a contest is voluntary, and you will always know if sharing data is required.

8. Your Choices & Rights

• You may:
  • Access, correct, or delete your information by contacting us.
  • Opt out of marketing emails or texts at any time.
  • Request that we limit processing of your personal data, where applicable by law.
  • Disable cookies through your browser.

9. Children’s Privacy

• Our Site and events are not directed toward children under 18, and we do not knowingly collect personal data from them. If you believe we have inadvertently collected information from a child, please contact us and we will delete it promptly.

10. Links to Other Websites

• Our Site may link to third-party websites (e.g., sponsors, payment processors). We are not responsible for the privacy practices of those sites. We encourage you to review their privacy policies separately.

11. Updates to This Policy

• We may update this Privacy Policy periodically. Changes take effect when posted on this page with a new “Effective Date.” Your continued use of the Site after updates means you accept the revised Policy.

12. Contact Us

• If you have questions about these Terms or your personal information, contact us at:
  WV Toughman
  Email: jerry@wvtoughman.com
  Phone: 800-296-3897
  Mail: 950 W. Pike Street, Clarksburg, WV 26301